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Eliminate time-consuming manual work
When product information is spread across different spreadsheets, databases and in the back of the minds of key employees, it becomes impossible to work efficiently and avoid errors when making your product data available in catalogues, online stores, etc. You and your colleagues can spend hours finding and validating data, making it impossible to deliver it at the speed that customers expect.
With a PIM system as a Single Source of Truth, the manual processes are automated and it is easy to ensure valid, updated product information.
Fast production of data sheets and catalogues
Often, manufacturers have extensive product portfolios. Preparation of product catalogues can be a time-consuming affair: it takes up resources, too. Perfion PIM saves you hundreds of hours’ manual copy-and-pasting and time spent on internal emails; you can automatically pull product information into your publications, confident in the knowledge that your data is correct.
In this way, you can easily produce specific materials, for trade fairs, for example. It is even possible for customers to use the online facility to automatically generate the data sheets they need.
How to publish catalogs, datasheets and price lists in a flash with a PIM system
This guide covers some of the typical challenges in working with catalogs, price lists and datasheets, and how a Product Information Management system can speed up work and improve results.
Data inheritance streamlines the work
A number of parameters are identical for many products. Manually processing product information means that the same information must be added again and again, but with Perfion PIM, the process can be streamlined significantly with data inheritance.
In Perfion, you select which data you want to inherit from other components; thus, you only need to make a change in one place to edit all components that have the same data. It is also possible to inherit data between different levels, so that overall data is inherited for all products in the category, for example, while specific specifications are only inherited for the relevant product types.
Correct product data in all languages
Manufacturers often sell to an international clientèle, so they need to be able to supply product information in several languages.
Language versions can easily become messy and cause errors, since manual updates are demanding in terms of resources. The PIM system as a ‘single source of truth’ allows you to ensure that all updates are passed on correctly to the various languages. Confusion – or customers frustrated by incorrect product information – are a thing of the past.
A system of automatic translation can reduce time considerably; you simply have to proof-read the translations, rather than re-do them each time.
Flexible approval process and overview of data
Often, different departments will be responsible for delivering their parts of the overall product information. This can make it difficult to maintain an overview and results in lengthy approval processes for product sheets, for example.
This approval process becomes a simple matter in the Perfion PIM system, where you can automate the process using workflows. In this way, you can easily get an overview and see what input you need.
Perfion’s “where used” function also gives you quick insight into where specific products, images and other product information are currently displayed.
With the ability to configure dashboards in Perfion, you can easily create a visual overview of product data use.
Flexible product relationship management
With a large number of products, you need a strict structure in your ERP system that does not need to be weighed down by unnecessary information. At the same time, you need to be able to make flexible categorizations and relationships between products and product components.
With a PIM system integrated with your ERP, you can keep your product data synchronized and ensure that only relevant information is stored in the ERP, while at the same time you can handle features and related information with great flexibility in the PIM system.
6 daily tasks in ERP which become a lot easier with a PIM system
Release yourself from the limitations of the ERP system and publish all product information – including ERP data – directly in your webshop, catalogs, data sheets and price lists. In this guide, we explain how.
Previously, it took 2-3 hours to update a datasheet in 21 languages. Now it takes 5 minutes.
With Perfion’s built-in report designer, Watson-Marlow's 9000 data sheets can be created / updated and published on the website automatically in all languages with consistent product data from Perfion.
Handling a change in a data sheet now takes 5 minutes instead of the previous 2-3 hours.
Data inheritance saves us
huge amounts of time
“The best thing about Perfion is the inheritance functionality. It saves us huge amounts of time not having to re-enter all data from scratch every time.”